Executive Administrative Assistant, AgState - Cherokee

AgState

Cherokee, Iowa

Do you love working with computers and technology in a fast-paced office environment? Are you highly proficient in Microsoft Excel, PowerPoint, Word, and Outlook? Are you comfortable and motivated to tackle multiple projects and deadlines? Join our team today!  This is a great opportunity for a motivated, task oriented professional candidate interested in working within agriculture and providing exceptional service to our team members and producers. You will find a team atmosphere committed to safety and excellent customer service, along with a stable career that offers outstanding benefits!

Under direction of the CEO, you will be responsible for providing high level comprehensive support to the CEO, Board of Directors, and Senior Leadership Team and managing the organization’s office operations. This position requires the ability to anticipate needs, think critically, be resourceful, and offer solutions to problems with the highest level of professionalism and confidentiality.

Desired Qualifications:
  • Bachelor's degree in Business Administration or related field strongly preferred. 
  • Four years of board or work related experience required.
  • Advanced Excel and Microsoft Office Knowledge
  • Highest degree of accountability, integrity, and confidentiality with strong verbal and written communication skills and exceptional organizational skills and high attention to detail. confidential
  • Ability to work additional hours as needed including evenings and weekends
  • Valid Driver License
  • Collaborative approach when working with peers in a multi-location setting
  • Detailed orientated and excellent organizational skills

Application Instructions:

Apply online at https://www.agstate.org/careers


Duties:

You Will:

  • Works directly with the CEO, senior leadership team, and board to support all aspects of daily work routine.
  • Maintains the senior leadership teams’ calendar, including scheduling meetings, appointments, speaking engagements, and travel. Responsible for exercising discretion in committing time and evaluating needs and priorities. 
  • Complete a broad variety of administrative tasks that facilitate the senior leadership team’s ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff
  • Provides coordination, monitoring, and communication of projects and programs and assists in project planning, intake, prioritization, initiation, execution, and training, as well as fostering collaboration. 
  • Assists the senior leadership team with the development of presentations and materials for internal and external audiences, expense reporting and reconciliation, credit card approvals, and other various expenditure needs. 
  • Act as custodian of corporate documents and records. Preparation of records, agenda, notices, minutes and resolutions for corporate meetings & Board meetings.
  • Assisting the senior leadership team with dashboard development and maintenance for key performance indicator or KPI tracking.

Additionally:

  • Work in a safe and efficient manner, according to the AgState Safety Policy
  • Demonstrate work habits that develop, build, and support the team concept within the organization
  • Utilize professional and pleasant customer service skills at all times when servicing and greeting customers, and when working with co-workers and vendors
  • Displays a high degree of accountability, integrity, and confidentiality with strong verbal and written communication skills and exceptional organizational skills and high attention to detail. 
  • Other duties as assigned.

Location: Cherokee, Iowa

Open: Tuesday August 9th

Close: Monday September 5th 2022

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